When a fax has successfully gone through, you will usually hear a long, clear beep after a few minutes.Log in Sign up Terms of Use We use cookies to make wikiHow great.To create this article, 22 people, some anonymous, worked to edit and improve it over time.
How To Send A Fax Cover Letter Fax Cover Sheet Manual Or InstructionsKeep in mind that there are a number of variations between fax machines, so you should consult the manual or instructions for your personal machine if you have them on hand. Using most machines requires inserting a cover letter, dialing the fax number and sending your fax on its way. Fax machines are often shared by offices or several people within an office. Since anyone can see a fax sent to a fax machine, it is a good idea to include a cover letter. It should also include the senders information, such as name and fax number, so that the recipient will know whom it came from and can reply if necessary. Next, you will need to dial the fax number, just the same way you would on a telephone. How To Send A Fax Cover Letter Fax Cover Sheet Code Will NotOn most new fax machines, the area code will not need to be dialed for a local number but is still necessary for long distance numbers. ![]() The country code is almost always necessary to dial long distance numbers. Check the specifications for or ask about your individual fax machine. Often the numbers will be listed next to each other on business cards and it is easy to misread it or look at the wrong number. When you put the materials to be faxed into the machine, you will need to put them in in the appropriate direction. The paper will be scanned, so if the paper is facing the wrong way only the back side will be scanned and the fax you send will be blank. Ensure that the papers a facing the right side up before sending the fax. Helpfully, all fax machines are labeled with the appropriate direction to place the papers. Somewhere near the area where you feed the paper, look for a symbol of a sheet of paper with a corner folded down. You will see on this symbol that one side of the sheet has lines and the other side is blank. Sending anything in a non-standard size may not work or it may jam or harm your fax machine. If you need to send something of a non-standard size, such as a receipt copy, you will want to make a photocopy of the item first and fax the photocopy instead. Once you have done everything listed above, you are ready to send your fax. With the paper properly inserted and the number dialed, you are ready to press send. This is normal. These sounds are how the fax machines communicate with each other.
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